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Exclusive Italy's Frequently Asked Questions
How long have you been in business, and what experience do you bring to wedding planning?
Have you planned any weddings at our venue before?
How much should we expect to spend on a wedding in Italy?
What set you apart from others? What is your forte?
Do you plan small weddings too?
Do you charge for an initial consultation?
What are the next steps if we want to hire your agency?
How many weddings do you plan per year?
Will you be supervising my wedding?
How many people on your staff will be at the wedding?
What happens if you're sick or otherwise unable to be there on the day of our wedding?
How early should we start to plan a wedding in Italy?
Do I need to travel to my wedding location before the wedding?
Do you have insurance? Do you recommend coples take out their own wedding insurance policy as well?
What is the cancellation policy for your services?
Do you only work with certain venues and suppliers?
Can you help us get better rates from venues and suppliers?
Will you create a wedding website for us?
Do you help with flights and accommodation? Concierge services?
Are you free to meet up or talk in the evening or at weekends?
What is VAT and how does it affect your wedding in Italy?
How do you keep us organized and updated during the planning process?
Where are you based?
We are based in northeastern Italy, not far from Venice. Our offices, located in the countryside, offer a quiet working environment and a strategic position that allows our Italian wedding planners to easily reach any destination across Italy and Europe.
How long have you been in business, and what experience do you bring to wedding planning?
We have been creating unforgettable weddings since 2004 and were among the first professional destination wedding planning agencies in Italy. Over the years, our team of Italian wedding planners have successfully designed and coordinated more than 1.300 destination weddings in Italy. We combine creativity, experience and passion to craft memorable wedding celebrations for couples from all over the world.
Have you planned any weddings at our venue before?
We only suggest Italian wedding venues we know and have successfully worked with. If you select a new location, we’ll be transparent from the start and promptly arrange a site inspection. Our experienced wedding planners know how to bring out the beauty and potential of every space, creating the perfect setting for your luxury Italian wedding.
How much should we expect to spend on a wedding in Italy?
We receive this question very often. The total cost of a wedding in Italy can vary a lot depending on your vision, the venue you choose, the number of guests and number of events or days involved. Every celebration is unique and each element contributes differently to the overall budget.
You may find useful reading this article about How much a destination wedding in Italy cost
What set you apart from others? What is your forte?
Our strength lies in our experience, knowledge of Italian territory, and the authentic connection we build with our couples. We are truly attentive to your needs, to every detail of the wedding planning process, and to the careful selection of the best and most trusted vendors in the wedding business (either base in Italy, Europe or other countries) who will form the perfect team to allow you to experience the true essence of Italy, the genuine Made in Italy. Our Italian wedding planners stand by your side throughout the entire journey offering constant support, transparent communication, and expert guidance you can rely on. Thanks to our extensive experience, we know how to organize every aspect of a destination wedding efficiently while keeping you always informed and stress-free. What truly distinguishes us is our personal approach: we don’t just plan luxury weddings in Italy, we create tailored experiences that reflect your personality, emotions, and dreams.
Do you plan small weddings too?
Absolutely! We love planning intimate wedding celebrations! We have planned many small weddings, each one deeply personalized, beautifully detailed, and created with great dedication. These events often become some of the most meaningful and memorable celebrations, where every moment truly reflects the couple’s personality and story. With a smaller guest list, we can focus on every detail and create a wedding day that feels truly personal
Do you charge for an initial consultation?
Our initial consultation is complimentary. This is a chance for both to get to know each other and see if we’re a good fit to work together.
What are the next steps if we want to hire your agency?
After our first meeting, we’ll prepare a personalized wedding planning proposal that includes the type of planning assistance best suited to your needs. Once the proposal is approved, we’ll begin researching venues that best match your expectations and checking their availability for your preferred dates. From there, we’ll move forward with drafting an agreement that officially confirms our collaboration.
How many weddings do you plan per year?
At Exclusive Italy Weddings, we take on a limited number of weddings each year. On average, each planner manages between six and eight weddings annually, allowing us to dedicate the time, care, and attention every couple deserves.
Will you be supervising my wedding?
Absolutely. Your wedding planner will personally attend your event along with other coordinators of our team.
How many people on your staff will be at the wedding?
We guarantee a sufficient number of coordinators to flawlessly oversee all event logistics and vendor coordination. The number of coordinators is always determined based on the guest count and the complexity of the event, ensuring the appropriate level of support for your celebration.
What happens if you're sick or otherwise unable to be there on the day of our wedding?
In the unlikely event that your wedding planner is unable to attend, another one of our senior Italian wedding planners will smoothly take the lead. At Exclusive Italy Weddings, we work as a cohesive team: while you’ll have your dedicated planner as your main point of contact, all our planners collaborate regularly, sharing ideas, updates on new exclusive wedding venues, and insights about every event we manage. Most importantly, we all follow the same working method and rely on a shared, detailed program that ensures every aspect of your wedding is perfectly organized. This way, you can feel completely confident that your wedding day will be in the best hands.
How early should we start to plan a wedding in Italy?
Around 12 months before the wedding date is the ideal time to start planning. Starting early gives you the freedom to make thoughtful decisions without stress, ensuring your favourite venues and vendors are still available. That said, we’ve worked our magic more than once, successfully planning extraordinary Italian weddings for celebrities and VIPs in less than three months. With the right team and clear vision, anything is possible.
Do I need to travel to my wedding location before the wedding?
We always recommend making one or two trips if you are planning a destination wedding in Italy. Seeing the venues in person helps you choose the one that truly feels right for you and allows you to connect emotionally with the place where your wedding celebration will take shape. If your venue has already been selected, it’s still very helpful to plan a visit before the wedding to see it again, discuss logistics on site, enjoy a food tasting, and try out beauty services. These experiences not only make the planning process more enjoyable but also give you extra confidence and peace of mind for your big day. It’s also a great opportunity to meet your planner in person and connect with some of your wedding vendors.
Do you have insurance? Do you recommend couples take out their own wedding insurance policy as well?
We hold Public Liability Insurance covering any damage and injury caused by our staff. All the trusted suppliers we work with have the same individual insurance, but we would always recommend our couples to take out wedding insurance, so they are fully covered for all circumstances beyond their control.
What is the cancellation policy for your services?
The deposits paid are non-refundable, as they cover the time, work, and resources already dedicated by your wedding planner during the planning process. Our contract clearly defines the cancellation polices, which are determined based on how far in advance the cancellation is communicated
Do you only work with certain venues and suppliers?
Yes, in general we prefer to work with venues and suppliers we know and trust. When you choose to plan a luxury wedding abroad, you expect a team of reliable professionals who understand high standards, have proven experience, and know how to work together to create a flawless wedding experience. As one of Italy’s most experienced wedding planners, we have built strong relationships with exceptional venues and talented vendors across the country and Europe. However, we’re always happy to consider new additions to our network, especially when they align with our values and commitment to excellence.
Can you help us get better rates from venues and suppliers?
We have long-standing collaborations with trusted Italian wedding venues and wedding suppliers who know the high standards we expect for our couples. Because of this, they are always motivated to give their very best when working with us offering extra care, reliability, and attention to detail. These strong relationships allow us, as to obtain the best possible rates while ensuring excellent service and outstanding results.
Will you handle the invitations (including addressing and mailing)? Do you handle guest list coordination and RSVP management?
Yes, if you choose our Concierge Service we can manage the RSVPs. As regards the invitations, we assist with creating the content and wording, while the addressing and mailing are usually handled by the appointed stationer.
Will you create a wedding website for us?
We recommend a selection of trusted graphic designers for a custom designed wedding website as well as platforms that offer beautiful pre-designed templates to simplify the process. Once you’ve selected your preferred layout, we’ll assist you in creating and refining all the texts and content, from the event schedule and travel details to RSVP information and personal messages for your guests.
Do you help with flights and accommodation? Concierge services?
As part of our services, we assist with booking accommodations in Italy for the couple and their closest family members. We also arrange private ground transfers to ensure seamless transportation throughout your destination wedding in Italy. For larger guest lists, we can provide a dedicated guest concierge service, supporting all attendees with travel arrangements, accommodation, and any additional requests. This personalized service guarantees a smooth and enjoyable experience for every guest, while allowing you to focus on celebrating your special day.
Are you free to meet up or talk in the evening or at weekends?
We are always available to our couples and stay in close contact throughout the entire planning journey. During the summer season, when our planners are traveling to coordinate events, we’re happy to arrange calls or meetings at mutually convenient times.
What is VAT and how does it affect your wedding in Italy?
VAT, or Value Added Tax, is a mandatory tax applied to goods and services in Italy. For wedding services, the standard rate is 22% and applies to planning fees and many other professional services. A reduced rate of 10% applies to hotel rooms, transportation, and food & beverage services. VAT must be applied because the service takes place on Italian soil, in accordance with Italian tax law. There are some exceptions, but even in these cases, the rules are clearly defined by Italian legislation. As experienced luxury wedding planners in Italy, we always provide transparent pricing, clearly indicating when VAT is included or must be added on top, so you can plan your wedding budget with confidence and avoid surprises.
How do you keep us organized and updated during the planning process?
At Exclusive Italy Weddings, we use state-of-the-art file sharing and collaboration tools to ensure that all planning documents, timelines, contracts, vendor information, mood boards, and other essential materials are organized and accessible to our couples at all times.
This system allows you to:
- Access all your wedding documents securely from anywhere in the world.
- Track the progress of planning tasks and deadlines.
- Collaborate easily with your dedicated wedding planner, sharing notes, updates, and approvals in real time.
- Keep everything well-organized, reducing stress and ensuring nothing is overlooked.
We believe that transparent communication and efficient organization are key to a smooth wedding planning experience.